Micro Focus Content Manager
| Company type | Proprietary software |
|---|---|
| Industry | Electronic document and records management system |
| Predecessor | Micro Focus Content Manager, HP Content Manager, HP Records Manager, HP TRIM |
| Founded | 2008 |
| Founder | Hewlett-Packard (via acquisition of TOWER Software) |
| Headquarters | United Kingdom (Micro Focus), Canada (OpenText) |
Area served | Worldwide |
| Products | Electronic document and records management system (EDRMS) |
| Parent | OpenText |
OpenText Content Manager—previously known as Micro Focus Content Manager, HP Content Manager, HP Records Manager, and HP TRIM—is a proprietary electronic document and records management system (EDRMS).
History
The origins of this software trace back to Hewlett-Packard's 2008 acquisition of TOWER Software, initially managed under HP's Software Division.
In August 2013, HP announced the consolidation of HP TRIM into a single platform branded as HP Records Manager 8.0. This platform further advanced into HP Content Manager 9 by June 2016, which was developed on the foundation of the HP TRIM code and integrated capabilities from Autonomy Records Manager and Meridio, following HP’s 2011 acquisition of Autonomy Corporation.
Hewlett Packard Enterprise divested its software division to the UK-based Micro Focus in September 2016, with the deal finalizing in September 2017. Since that time, Content Manager has been maintained under Micro Focus.
In January 2023, OpenText completed its acquisition of Micro Focus, thereby incorporating Content Manager into its product lineup.
Functionality
The system offers several core functionalities:
- Enterprise Records Management encompassing both physical and digital content, including seamless integration with Microsoft Outlook and SharePoint
- Information Governance featuring real-time enforcement of policies, compliance oversight, supervision, and monitoring
- Automated Compliance via a centralized governance framework that applies retention and disposition directives across all records
- Preparedness for eDiscovery processes
- In-Place Content Management equipped with security controls and audit trails
- Certifications compliant with ISO 15489:2001 and aspects of ISO16175 standards
- Versatile deployment possibilities such as on-premises installations, cloud-based solutions, hybrid models, or appliance configurations
Content Manager also supports mobile device access on iOS, Android, and Windows platforms.
HP TRIM Product Family
HP Records Manager is constructed upon the HP TRIM technology base.
HP TRIM Base Package
In February 2010, HP launched TRIM Version 7, which enhanced transparent, policy-driven records management and archiving for Microsoft SharePoint within a unified platform. This product was subsequently superseded by Enterprise Software. It provided consistent management of electronic and physical records regardless of their format or type.
HP TRIM was offered as a base system complemented by optional add-on modules. The core package was accessible through a rich client interface, a web client, or via the HP TRIM for SharePoint module that delivered archiving and records management functions integrated directly with SharePoint.
Modules included in the base package featured the HP TRIM Web Client, which adhered to US Section 508 Accessibility Guidelines and held certification against the US Department of Defense 5015.2 Version 3 baseline standard for federal government applications.
Starting with version 7.2, the Document Content Index incorporated Autonomy IDOL technology for enhanced text indexing capabilities.
Additional available modules comprised:
- Content Indexing functionality
- WebDrawer providing read-only internet access
- Document Caching services
- Transmittal/Communications module supporting mail registry compilation
- Annotate/Redaction tools enabling annotation of TIFF images and redaction of sensitive information
The Guest Gateway module offered controlled guest user access with activity tracking. The Kofax Xtension facilitated direct image capture from Kofax Ascent Capture scanning software. LabelLink Xtension allowed integration with ColorBar Gold for printing color-coded file labels. Directory Synchronization enabled user mapping within HP TRIM from LDAP directories such as Novell eDirectory.
Optional Extensions
HP provided a variety of add-on modules to enhance the core TRIM system, such as:
- The HP TRIM Rendering extension facilitated automated archiving of original documents alongside their converted versions as official records.
- The HP TRIM Web Content Management extension enabled administration of website content and layout through a browser interface.
- The HP TRIM Space Management extension structured content by implementing a specified storage hierarchy.
- The HP TRIM for SharePoint Records Management extension offered comprehensive lifecycle oversight for all SharePoint materials, including Web 2.0 elements.
- The HP TRIM for SharePoint Archive extension allowed administrators to define retention rules and automatically archive entire SharePoint sites with options for restoration.
- Integration with SAP ArchiveLink provided seamless access to records for both SAP and non-SAP users.
- The HP TRIM VERS Rendition extension archived electronic records in the Victorian Electronic Records Strategy (VERS) format, guaranteeing long-term accessibility and adherence to VERS requirements.
Standards Adherence
HP TRIM aligns with essential records management standards, including:
- ISO 15489 (the international standard governing records management)
- US Department of Defense Security Standard DoD 5015.2 (covering mandatory, classified records and privacy)
- Numerous prominent US and global standards
- ISO 2788:1986 (standards for monolingual thesauri)
- AS 4390-1996 Records Management
- The National Archives (UK) TNA 2002
- Victorian Electronic Records Strategy (VERS), Australia